We are currently recruiting for a Senior Finance Administrator, to work as part of the Finance team to provide support to the Guernsey office, predominantly the Property team.
Principal duties include:
- Working closely with other treasury/finance team members and adhering to our policies and procedures.
- Monitoring the treasury email box and actioning any ad-hoc requests in a timely manner.
General Client Account Administration
- Monitoring Client accounts for incoming funds
- Ensuring records on 3E are up to date with all transactions in and out of the Client accounts
- Actioning any Client account payment requests received from Fee Earners and Secretaries
- Regularly reviewing Client account balances at matter level
- Liaising with the relevant bank regarding any payment information requests they send through for large transactions
- Placing funds on deposit where requested
- Keeping accrued interest up to date on matters where we are holding funds on our deposit account
- Liaising with Credit Control team to ensure that, where we are holding funds on a Client account, they are applied against our outstanding invoices wherever possible
Conveyancing & Property Department
- Working closely with the Property team to process all conveyancing transactions including;
- Payment to the States of Guernsey for Document Duty and Court & Registration fees
- Payment to other firms of purchase price funds as instructed
- Payment of mortgage redemptions as instructed
- Payment of sale proceeds or any balance due back to our clients as instructed
- Ad-hoc payments from retainer funds being held on Client account
- Any other payments as stated on the accounts provided by the Property Team
- Weekly billing of matters which have completed in contracts court and payment of our invoices from Client account funds
- Making payments to beneficiaries of Estate matters
- Assisting with balancing Estate accounts as and when required
The ideal candidate will:
- Have previous experience with some or all of the above duties
- Be well versed in the use of Microsoft office applications, specifically Excel to a high degree of competence
- Have excellent attention to detail and accuracy
- Have a good standard of education generally
- Have excellent planning and organisation skills
- Have good written and verbal communication skills
- Have good problem solving skills
- Have the ability to multi-task, which is essential
- Accounting qualifications would be an advantage
We offer a hybrid working model in our Jersey office which consists of 1 day working from home and 4 days in the office.