Facilities Assistant

  • Job Reference: 7727
  • Date Posted: 28 July 2022
  • Website: https://www.thomasdessain.com/
  • Location: Jersey
  • Salary: On Application
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Great role providing Front of House support and as Receptionist friendly, welcoming and responsive support service to visitors involving running busy reception desk, meeting and greeting staff and managing main telephone system switchboard; completing admin duties; managing diary appointments in line with MS Outlook meeting room schedule planner; booking meeting appointments; coordinating room bookings and video conferencing; monitoring visitor access and maintaining security awareness of staff movements in and out; general travel support; maintenance and updating of spreadsheets to record processes, office equipment, stationary stock, canteen, office supplies and visitor records; packing/dispatching invoices, reconciling bank statements; postal, delivery and courier duties; supporting food and beverages for meetings; maintaining reception control inventory; updating procedures; filing and archiving; supporting desk moves; light building maintenance; supporting departmental requirements; arranging documents/KYC to be signed and certified; forms for bank opening/subscription/FATCA/signatories; CDD.
Previous similar experience essential; proven experience as a Receptionist for a professional financial services business, highly desirable; ability to function or quickly adapt to Cisco telephone switchboard essential; working knowledge of MS Word, Excel and Outlook essential; competency in use of  internet, printers and document scanning equipment, and room bookings across multiple jurisdictions/time zones, a must; ability to provide general administration support essential; ability to multi task; team work; strong communication skills; Customer Service Oriented/ Client Focused; polite in person and telephone manner; highly organised; attention to detail; excellent time keeping; flexible approach; ability to prioritise, plan ahead, show initiative.
Five years continuous residence in Jersey required.