Executive Assistant

  • Job Reference: 7617
  • Date Posted: 13 July 2022
  • Website: https://www.thomasdessain.com/
  • Location: Jersey
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Exciting and varied role, organising Head of Location agenda and calendar and scheduling meetings; interacting with internal and external parties; anticipating regular meetings, distribution of papers and management of minutes; organising travel for Head of Location and senior management team; organise management and client luncheons / dinners; organise Town Halls events, staff meetings/presentations, and visits from other locations; preparation and management of presentations and documents; interaction with centres of influence, prospects and existing client’s admin key contacts to facilitate smooth arrangement of meetings; maintaining office in absence of Head of Location, dealing with queries and problems; screening phone calls, emails and other forms of communication; expense claim preparation and follow-up; maintenance of office supplies; attending meetings and taking minutes; updating Senior Management Team's annual leave and absences.
Requirements are at least 3 years experience in similar role at senior level; experience of operating on own initiative and in representing a company with key external stakeholders; advanced Microsoft Office skillset; confident in preparing PowerPoint presentations, using corporate templates; able to ensure confidentiality; management of multiple Outlook calendars; strong interpersonal skills, can work collaboratively and build networks; able to work well under pressure and prioritise workload; able to negotiate, manage conflicting priorities; autonomous and pro-active; accurate and reliable; adaptable.
Five years continuous residence in Jersey required.