Company Secretary Guernsey

  • Job Reference: 8112
  • Date Posted: 21 November 2022
  • Website: https://www.thomasdessain.com/
  • Location: Guernsey
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Company Secretary Guernsey 8112
Overview

Act as Company Secretary to a portfolio of Guernsey fund entities.
Keep abreast of changes in legislation and corporate governance.
Assist with team projects / initiatives as required.

Key Responsibilities
Meetings

Liaison with Client/Directors/Advisers to arrange and facilitate board meetings
Preparation and circulation of material for board meetings.
Attend and help coordinate board meetings.
Complete written minutes of each meeting on a timely basis and in a prescribed
form and circulate as appropriate for approval / amendment.

Statutory Records

Set up and maintain hard copy statutory record files in accordance with regulatory
requirements for all new companies and ensure timely filing of documents.
Log agreements on master agreements log per client.
Complete and update signatory lists.
Assist with the co-ordination and completion of documents as required.

Filings

Complete and submit annual validations for all companies administered.
Ensure statutory fees are paid.
Ensure distribution of annual and half-year accounts is correctly completed

Notifications

Advise Compliance so that GFSC can be notified of change of officers, directors, auditors, manager, proposed alteration to fund documentation e.g. prospectus, agreements, change of registered office etc.


Notify the Guernsey Registry of any statutory changes/notifications such as
change to directors, registered office, special resolutions etc.

Registers

Maintain Directors and Secretary’s registers
Maintain Register of Directors Interests
Maintain Members register and issue and sealing of share certificates (where appropriate)


Maintain Seal registers
Maintain Register of Interests for listed funds
Maintain Insider lists for listed funds

Risk

Assist to maintain and amend as appropriate Company Secretarial Procedures

Manual

Control the diary card schedule and notify team as to actions required and
deadlines
Assist Compliance team to gather and have available KYC information for new
Directors or other persons where required
Preparation in anticipation of GFSC or internal compliance visits