Our client is seeking a proactive and detail-oriented Assistant Fund Administrator to support the delivery of fund administration services to a portfolio of client funds and investment structures. This role is based in a location specified by our client and offers an excellent opportunity for someone looking to build a long-term career in fund administration. You will work as part of a collaborative team and gain exposure to various client structures within a professional and supportive environment. The position is full-time and permanent.
JOB DUTIES:
- Support Fund Administrators with the day-to-day administration of client funds and investment structures.
- Develop an understanding of governing documents, agreements, and regulatory requirements relevant to client entities.
- Act as a point of contact for allocated matters under supervision, responding to routine client and third-party queries while escalating more complex issues when necessary.
- Prepare and maintain accurate records, correspondence, attendance notes, meeting packs, minutes, and other documentation.
- Assist with periodic client reviews and ensure client files and records are up to date.
- Support tax-related activities, including the preparation and submission of returns and the payment of tax liabilities where required.
- Ensure any issues, risks, or concerns are identified and escalated promptly to management.
- Maintain accurate database, statutory, and client records, ensuring information is updated in a timely manner.
- Assist with accounting and financial administration activities, collaborating closely with internal teams as needed.
- Support the billing process by preparing and reviewing draft invoices and billing information.
- Monitor outstanding debts and liaise with internal stakeholders to facilitate effective debt management.
- Provide support to colleagues during absences and ensure a smooth handover of client matters when required.
- Contribute to additional tasks and projects as requested by management or senior colleagues.
JOB REQUIREMENTS:
- Educated to A-Level, degree level, or equivalent.
- Willingness to study towards a relevant professional qualification.
- Strong administrative and organisational skills with excellent attention to detail.
- Good written and verbal communication skills, capable of building positive working relationships with colleagues and clients.
- Proficient IT skills, including strong knowledge of Microsoft Office applications.
- Previous office or administrative experience would be advantageous; however, experience in fund or trust administration is not essential.
- An interest in financial services and the willingness to develop technical knowledge within a regulated environment.
- Positive, enthusiastic, and flexible approach with a strong desire to learn and develop professionally.
- Strong interpersonal skills, able to work effectively both independently and in a team setting.
- Proactive, solutions-focused mindset with confidence in seeking guidance when necessary.
- Good time management skills, capable of managing multiple tasks and meeting deadlines.
- Commitment to delivering high-quality service and continuous improvement.
WHAT YOU'LL LOVE:
In this role, you will develop your knowledge of fund administration and regulatory requirements while supporting a diverse array of client funds. You'll be part of a collaborative team that values your contributions and encourages professional growth.
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